STUDENT MANUAL 

FOREWORD

            Upon consultation with the members of the Ad Hoc Committee who drafted the Student Manual composed of administrators and representatives of the Student Government Coordinating Council and with the approval of the Board of Trustees, this manual is herewith promulgated. All provisions of previous documents contrary to the contents of this manual are hereby rescinded.

  
April 3, 2008

Date of Revision

PREFACE

            The purpose of this Student Manual is to make the student of Zamboanga del Sur Maritime Institute of Technology well-informed of its basic policies through which they become aware of their share in attaining the school’s mission. The manual contains the school’s rules and regulation and other relevant information upon which the students base their performance in coordination with the members of the ZSMIT community. The information included herein has been culled from various policies formulated by the academic and other administrators of the school whose everyday professional concern is the growth and development of the students. Certain provisions of the 1995 Manual for Regulations of Private Schools are also cited herein.

            It is our ardent desire that the ZSMIT students in all consistency and propriety understand and utilize to the fullest advantage the guidelines set in this manual. It is therefore important, if not imperative, that the students of ZSMIT consider this manual as a handy reference for essential information.

 TO ALL ZSMIT STUDENTS, IT IS ASSUMED THAT:

 1.                  Upon your enrollment at ZSMIT, you are aware of the schedule of fees, the rules and regulations of the school affecting your academic life.

2.                  It is always your duty and obligation to be informed on anything that pertains to your welfare. Ergo, ignorance to the provision in this manual will not be accepted as an excuse or a reason for consideration.

3.                  Your personal rights and freedom are recognized, but once you are a student of ZSMIT, you freely and willingly decide to circumscribe this freedom within the framework of the rules and regulations of this institution.

 GENERAL INFORMATION

  1. HISTORICAL BACKGROUND

Early of April 1994, the school looked forward for her shelter after having received government approval to open the Zamboanga del Sur Maritime Institute of Technology (ZSMIT) in Pagadian City. With a humble beginning, ZSMIT rented the second and third floors of the vacated Taipei Hotel in the city, with four (4) classrooms accommodating fifty (50) students in a room including a small office. Since the school site proved to be unconducive to learning, the administrator decided to move the classes to a 900-square meter area along Zulueta Street, intentionally procured to accommodate eleven (11) classrooms, laboratory rooms and various offices that include naval ROTC Unit.

The school started to gain prestige and acceptance by the community when the students succeeded in giving the school a good name by getting the lion’s share each time they pitted against other schools in the field of oration, declamation, essay writing and other prestigious contests. Thus, an unprecedented increase in population beyond expectation occurred prompting the members of the Board of Trustees to build a gigantic, spacious and most modern school-complex located at Balangasan District. It is within a 10,000 square meter area, an enclosed campus with an atmosphere conducive to se

Early of April 1994, the school looked forward for her shelter after having received government approval to open the Zamboanga del Sur Maritime Institute of Technology (ZSMIT) in Pagadian City. With a humble beginning, ZSMIT rented the second and third floors of the vacated Taipei Hotel in the city, with four (4) classrooms accommodating fifty (50) students in a room including a small office. Since the school site proved to be unconducive to learning, the administrator decided to move the classes to a 900-square meter area along Zulueta Street, intentionally procured to accommodate eleven (11) classrooms, laboratory rooms and various offices that include naval ROTC Unit.

The school started to gain prestige and acceptance by the community when the students succeeded in giving the school a good name by getting the lion’s share each time they pitted against other schools in the field of oration, declamation, essay writing and other prestigious contests. Thus, an unprecedented increase in population beyond expectation occurred prompting the members of the Board of Trustees to build a gigantic, spacious and most modern school-complex located at Balangasan District. It is within a 10,000 square meter area, an enclosed campus with an atmosphere conducive to serious study and learning, equipped with sophisticated facilities. To mention a few, the school has a 375-square meter gala swimming pool, sports facilities, well-ventilated classrooms air-conditioned laboratories and offices, technology and machine shops and above all the ZSMIT FM Broad

rious study and learning, equipped with sophisticated facilities. To mention a few, the school has a 375-square meter gala swimming pool, sports facilities, well-ventilated classrooms air-conditioned laboratories and offices, technology and machine shops and above all the ZSMIT FM Broadcast station, DXGM-FM 107.9 MHz, and MIT-RTVN TV Station-Channel 9, an affiliate station of ABS-CBN in Manila.

In June 1995, ZSMIT started to offer non-maritime courses to promote economic stability through technological advancement. ZSMIT is equipped with high standard and good-to-excellent facilities for all courses offered. It is staffed with competent and dedicated instructors and professors in their respective fields of specialization, proven and worthy enough to meet the challenges in providing education of highest quality through international standard efficiency

  1. *VISION STATEMENT*

ZSMIT is the lead educational institution that exceeds quality standards of learning whereby the formation of an integrated personality is achieved.

C. MISSION STATEMENT*

ZSMIT is committed to develop in the educand a wholesome personality possessing strength in character and skills for righteous living.

 

  1. INSTITUTIONAL GOALS

      ZSMIT seeks to:

    1. Provide strong curricular program and quality instruction.
    2. Promote a tradition of scholarship and learning.
    3. Create an atmosphere students characterized by academic excellence and high achievement expectations.
    4. Provide opportunities for the formation of religious, moral and social values.
    5. Develop a sound professional expertise for the formation of a right social conscience.

 

  1. ORGANIZATIONAL STRUCTURE

The Zamboanga del Sur Maritime Institute of Technology (ZSMIT) is a non-stock, non-profit corporation registered with the Securities and Exchange Commission. It is governed by a Board of Trustees composed of five (5) members, on which is vested the corporate powers to the school. The Board of Trustees elects the President, who is the Chief Executive Officer of the school.

There are five (5) committees attached to the Office of the President: the Committee on Discipline, Committee on Alumni Affairs, Committee on Research and Extension Services.

In the exercise of his duties and powers, the Vice President for Administration, and the Vice President for Academic Affairs assist the President. The VP for Administration (VPAdmin.) is responsible for the office administration and other non-academic aspects of the school. Specifically, he has jurisdiction over the Personnel Officer, Security Officer, Athletic Director, Health Services Officer, Cashier, Accountant, EDP Head, General Services Officer, and the Property Custodian.

The Vice President for Academic Affairs (VPAA) is responsible for matters that pertain to the training activities, instruction standards and other formal education-related activities. Attached to the office of the VPAA are the Academic Planning Committee, Library Committee, Rank and Tenure Committee, and the Scholarship and Awards Committee. He has responsibility over the Director of Student Affairs, Guidance Counselor, Deans, Director of Libraries and the Registrar.

The Shipboard Training Director is in charge of upgrading the maritime courses which are special training programs for seafarers who want to enrich their knowledge and skills in the maritime profession.

 

Article I

ENROLMENT GUIDE

Section 1.

Step 1. Information.

Step 2. Ishihara for New Maritime students.

Step 3. Accounting Office for Entrance Fee and Issuance of Enrolment Form.

Step 4. Dean’s Office for Pre-enrolment and Evaluation of subjects to enroll.

Step 5. Accounting Office for Uniforms (Nautical, Marine Eng’g. and Seafarer)

Step 6. EDP for Student Identification Number.

Step 7. Registrar’s Office for official enrolment.

Step 8. Accounting Office for Assessment of Payments.

Step 9. NCMT/ROTC/NSTP (for interested students only).

Step 10. Registrar’s Office for official validation of Enrolment.

Step 11. Registrar’s Office for Issuance of ID.

Step 12. Dean’s Office for submission of Enrolment Form.

Step 13. Accounting Office for submission of validated Enrolment Form.  

 

Note: Registrar’s Office will validate the Student’s Enrolment forms after complying the different steps guide.

 

Section 2. Issuance of Student Identification Card

                        Procedures of Issuance of Student’s Identification Card

    1. New Students

1.      Pay one hundred fifty pesos (P150.00) to the Accounting Office.

2.      Present receipt of payment to the I.D Incharge.

3.      Present official validated Enrolment Form.

4.      Fill up the Information Ledger.

5.      Issuance of the Temporary I.D card.

6.      Go to the photographer’s section for picture taking.

7.      Present temporary card to claim for the official I.D.

 

    1. Old Students

1.      Present validated Enrolment Form.

2.      Fill up the information ledger (if record is not yet available.)

3.      Issuance of the I.D sticker.

 

    1. Lost/Destroyed I.D

1.      Pay one hundred fifty pesos (P150.00) at the Accounting Office.

2.      Present receipt of payment to the I.D Incharge.

3.      If destroyed, surrender the old I.D.

4.      If lost, secure an Affidavit of Lost from any lawyer.

5.      Present official validated enrolment form.

6.      Issuance of a temporary I.D card.

7.      Present temporary I.D card to the photographer’s section.

8.      Present temporary I.D card to claim for the official I.D card.

9.      Keep the official receipt of I.D payment and attach it to the student information ledger.

 

            Note: Each student is entitled only to one sticker only every semester.

 

Article II

GENERAL ADMISSION REQUIREMENTS

Section 1. Declaration of Admission Policy

            The Zamboanga del Sur Maritime Institute of Technology is open to all students who meet the academic standards and who are personally qualified to acquire a formal education, and willing to abide by the rules and ideas of this institution.

 

Section 2. Classification of Students and Admission Requirements

a.      New Students

A student is admitted to college after having complied with the admission requirements and procedure prescribed by the Academic and Planning Committee. Upon enrollment, a new student is required to submit the following:

            HIGH SCHOOL GRADUATE

a.       Report Card (Form 138)

b.      Original or Authenticated copy of birth certificate

c.       Good Moral Certificate

d.      2 copies of 2x2 recent ID pictures.

 

b.      Transferees

Transferees are those who wish to enroll in the college after having enrolled in other college or other institutions for the past school term/s. They are required to submit the following:

            COLLEGE TRANSFEREE

a.       Honorable Dismissal from school last attended

b.      Transcript of Records – for Evaluation from school last attended

c.       Original or Authenticated copy of birth certificate

d.      2 copies of 2x2 recent ID pictures

e.       Certificate of Good Moral Character

 

c.       Returning Students

Returning students are students who discontinued their studies in ZSMIT provided that they have not enrolled in any other school after leaving ZSMIT. At the time of enrolment, a returning student must secure a copy of his grades for the previous semesters he was enrolled at ZSMIT.

 

d.      Shiftees

Students who, after enrolment wish or are recommended to transfer from one department must first see the Registrar for change of registration. The shifter must see the department heads for admission requisites.

 

Section 3.  Admission Requirements for Other Types of Students

a.       Foreign Students (Non-immigrant alien with proper authorization in the Philippine school of their choice) should apply for admission from the office of the Registrar. A complete copy of the official transcript of high school and college records should be sent with the application for admission to the Registrar. The records, if found satisfactory, will be forwarded to CHED Regional Office. A copy of Certificate of Eligibility for Admission (CEA) together with the Certificate of Acceptance will be sent to the applicant. Only upon the receipt of these documents from the school should an application for a student visa be made. No foreign student is allowed to enroll unless he/she can submit a valid permit to study, a verified Alien Certificate of Registration (ACR) and a student visa, to the Registrar’s Office.

b.      Philippine resident alien students must submit to the Registrar’s Office, three (3) photocopies of their Alien Certificate of Registration (ACR). The original copy of the ACR should be presented for verification.

c.       Naturalized Filipino citizen must submit a copy of their Identification Certificate issued and authenticated by the Immigration Commissioner. PVAO Students with educational benefits under Republic Act No. 65 are required to submit upon enrolment PVAO Form No. 2-2c2. (Enrolment and Billing Form) in order to avail of the benefits under this Act.

d.      BS Marine Transportation (BSMT) students have to pass the Ishihara Test before formal enrolment is accepted.

e.       The disqualification of a maritime student from continuing his course shall be based on the following grounds:

1.      Disciplinary reasons.

2.      Failing grades in at least two (2) subjects.

3.      Physical, medical and mental disability.

f.        Entering second year BS Accountancy students are required to pass the qualifying examination given on scheduled dates by the department head, and grades on Accounting subjects in their first year are not less than 83%. Transferees are required to see the department head for interview. Succeeding year level students of BS Accountancy shall have no grade below 83% on any Accounting subject otherwise they will be on probation. Accounting students on probation shall be allowed carry only a maximum of 20 units (to include P.E) and shall be required to sit the previous Accounting subject where he got a grade below 83%. 

g.       Special Students are those who are not qualified for college work, but are nevertheless admitted into the school because they have sufficient abilities to benefit from lectures and classroom recitations. As such they are not entitled to receive official credit for their work. Special students may be admitted at any time to a course which they wish to attend provided that:

1.      They receive the approval of the Dean/Department head for each of the courses they propose to take in.

2.      They execute a contract in which they waive the right to receive and to demand credit for the work done.

3.      They pay in full the fees at the time of enrolment.

h.       Name requirement. Students should be enrolled under true names appearing in their birth certificates. No aliases are allowed unless they have been judicially approved. Request for correction of name should be submitted to the appropriate CHED Regional Office with the following documents for reference and record purposes.

1.      Birth certificate (in its absence, the proof of loss or non-available ability thereof, attested to by the Civil Registrar should be submitted along with the students’ Baptismal Certificate.).

2.      Joint affidavit of two disinterested persons attesting to the fact, among others, that the assumed name(s) and the legal name of the student refer to one and the same person.

3.      Affidavit of student, if legal, age, or that of his parents or guardian.

4.      Letter of request for correction of name, addressed to the Director of the Regional Office.

5.      Endorsement of the Registrar on his registration with the school under the assumed name.

 

Article III

REGISTRATION PROCEDURE

 

Section 1. General Provisions

a.       Students must register in person during the prescribed registration periods. Detailed instruction on enrolment procedure is posted on the bulletin board.

b.      All students must first present themselves to the department in which they wish to enroll and should consult the dean or the department head regarding their subject loads.

c.       New students and transferees must submit their credentials to the Registrar’s Office.

 

Section 2. Adding and Changing of Subjects

The adding and changing of subject will be allowed only during the first week of classes. The schedule for this activity will be posted on the bulletin boards. During this schedule, the student may change his subject free of charge. After the prescribed date a penalty will be charged if the student will add or change any subject he is taking. After the prelim exam the student is not anymore allowed to change the subject he/she has enrolled.

 

Section 3. Subject Load and Sequence

Subject load and the sequence of subject of students shall be in accordance with the approved curriculum for each program or course of study. Reasonable exemptions may be permitted in individual case taking into account the best interest of the student and the objectives of the educational system.

 

Section 4. Advance subjects and Back subjects

As a general rule, student shall not be permitted to take any advanced subjects until he satisfactorily passed the prerequisite subject/s.

Section 5. Excess of Load for the Graduating Students

A graduating student may not be permitted upon the discretion of the school and additional subject load not more than the two units and six academic units, respectively, in excess of the normal load specified by the school year term.

 

Section 6. Transfer of Students and Transfer of Credentials

A student enrolled in one school is entitled to transfer to another school, provided he has no unsettled obligations with the school he has enrolled in.

A transfer credential signed by the school Registrar which shall be issued not later than two weeks after the filing of the application for transfer; Provided that, in the case of the student who is a transferee from another school, his records from his previous school have been received, are complete, and in order.

Request for transfer credentials made during the school year must be accompanied by letters of approval signed by the student’s parents or guardians.

 

Section 7. Cross Enrolment

In general, cross enrolment is discouraged. However, for valid reasons as determined by and with prior written authority of the school he is regularly enrolled in. Cross enrolment is usually allowed only when:

a.       The desired subjects are not offered in the mother school during the term of the requesting student’s enrolment;

b.      The subjects are offered, but their schedules conflict with the requesting student’s other classes; and

c.       The student intends to spend the school term in his home or region and wishes to enroll in subjects while he is there.

 

Section 8. Summer Study in Another School

a.       Any ZSMIT student may enroll in another school during the summer term and obtains credit for such subjects, only upon the prior approval of the Dean or Department Head and Registrar of both schools concerned.

b.      A student cannot be given a permit to study in a certain subject in another school during the summer term:

1.      If the student has failed in the same subject at ZSMIT.

2.      On any major or specialized subject.

 

ARTICLE IV

DISCONTINUANCE FROM SUBJECT OR COURSE

 

Section 1. Withdrawal from a subject or all subjects

Any student may withdraw within from or discontinue his attendance in any subject or all subjects under the following conditions:

a.       The student must withdraw within the prescribed period of registration.

b.      The withdrawal must be made in writing on the prescribed form.

c.       If the student has paid in full the whole semester’s fee, he will be charged 10% of the total semester’s fee if he withdraws within the first week of classes; or 20% of the total semester’s fee if he withdraws within the second week of classes. After the second week of classes, any student who withdraws will be charged the whole semester’s fees.

d.      The schedule of charges will be regardless of whether the student has actually attended classes or not. However, if the student withdraws all subjects due to physical inability caused by sickness, or permanent transfer of residence, the student can be charged proportionately the number of class attendance form the time of enrolment up to the time of withdrawal. Reliable evidences to support such reasons are to be submitted.

 

ARTICLE V

EXAMINATION AND GRADING SYSTEM

Section 1. Examinations

a.       There are five (5) periodical examinations (1st and 2nd Prelims, Midterm, Semi-Final, and Final) given each semester and two (2) examinations (Midterm and Final) during the summer term. The schedule of examinations shall be made by the Registrar and copies furnished to the Dean/Department Heads. For the information of students, the schedule shall be posted on the bulletin boards two weeks before the examination are to take place.

b.      Each student should present an Examination Permit to teachers to be able to take each periodical examination. Such Examination Permit can be obtained from the EDP Office upon presentation of proof of payment of required fees. Re-issuance of Examination Permits is subject to penalty charges.

c.       Students are required to wear their prescribed uniform and should be with prescribed haircut (especially for Maritime students) before taking the examination.

d.      Anybody caught cheating, will be given a penalty by the instructors depending upon the gravity of the offense as determined by the instructors, and may be reported to the DSA.

e.       A special examination is given only within ten (10) days after the scheduled examination should first secure a Permit for Special Exam from the Guidance Office, will be required to pay P50.00 to the school.

f.        Clearance slips are complied by graduating students prior to final examination. All financial obligations should be settled before the student taks the final exam.

 

Section 2. Grading System

a.       There are five (5) grading periods (1st and 2nd Prelims, Midterm, Semi-Final and Final) using the cumulative method. This means that the grades for the Midterm, Semi-Final and Final are computed such that the immediately preceding quarterly grade is given a weight of 1/3 and the tentative rating shall be 2/3 of the grades for the period:

Example:

Grade for Prelim                                         :                       87%

Tentative grade for Midterm                      :                       90%

                  1/3 of 87% = 29%

                  2/3 of 90% = 60%

                  Computed Grade = 89%

Therefore, the final rating for Midterm is 89%

b.      The bases of the computation of the grade are as follows:

Class Standing (2/3) – Quizzes, Reports, Assignments, Attendance, Recitation, Projects, etc.

Major Examination (1/3) – 1st and 2nd Prelims, Midterm, Semi-Finals, and Final.

c.       The passing score for all subjects except accounting subjects is 1/3 of the perfect score. Accounting subjects have a passing mark of ½ of the perfect score.

d.      Grade limits are set for each grading period.


Highest          Lowest

                        1st and 2nd Prelim                      89                      65

                        Midterm                                    92                      65

                        Semi-Final                                 95                       65

                        Final                                          98                        65

e.       The school adopts the following grade equivalent.

GRADE                       EQUIVALENT                                    ENTERPRETATION

1.0                               95-100%                                         Excellent

1.1                               94%                                                 Very Good

1.2                               93%

1.3                               92%                  

                1.4                               91%

                1.5                               90%

                1.6                               89%                                                       Good

                1.7                               88%

                1.8                               87%

                1.9                               86%

                2.0                               85%                

               2.1                               84%                                                     Fair

               2.2                               83%

               2.3                               82%

               2.4                               81%

               2.5                               80%

               2.6                               79%

               2.7                               78%

               2.8                               77%

               2.9                               76%

               3.0                               75%                                                     Passed

               5.0                               Below 75%                                          Failed

               Drp.                                                                                         Dropped

 

ARTICLE VI

RETENTION POLICY

 

Section 1.

All students must maintain at all times an over-all grade of 3.0 in all subjects taken in order to be considered in good standing; otherwise, they will be placed under probation. Every maritime student must maintain a general average of at least 2.5 with no grade below 3.0 in any of his subjects most particularly English and Mathematics.

 Section 2.

All students under probation are given one semester to retain good academic standing; otherwise, they may no longer be permitted to enroll in the same course.

 Section 3.

All maritime students must be medically, mentally and physically fit in accordance with PSG and/or STCW standards.

 
ARTICLE VII

GRADUATION

 

Section 1. Requirements for Graduation

a.       Candidates for graduation should apply for evaluation of their records at the Registrar’s Office. Dates for this application will be set by the Registrar and will be timely posted on the bulletin boards.

b.      All students applying for graduation must satisfy all academic requirements, CWTS requirements and other conditions required by law, to be eligible for graduation.

c.       Maritime students applying graduation must have completed the minimum requirements for the maritime course including the required one (1) year shipboard training documented in an approved Training Record Book they must also be duly assessed for competence in accordance with the relevant provision of the STCW Code.

d.      All the requirements should be submitted to the Records Section of the Registrar’s Office upon application for graduation.

e.       Clearance slips are compiled by graduating students prior to final examination.

 

Section 2. Honor and Awards

Scholastic Honors

a.       All Deans/Department Heads shall ascertain and evaluate their honor students and must submit the official List of Honor Students to the Office of the Registrar for confirmation.

b.      Names of the students recommended for honor shall be submitted to the Scholarship and Awards Committee for review and deliberation.

c.       To be considered for honors, the candidate for graduation must meet the following requirements:

1.      He must have completed in ZSMIT all the total number of academic units or hours required for graduation from his course;

2.      He should have earned not les than 18 units per semester except in the last semester including of his course.

3.      He should have no grade lower than 2.0 in all subjects of his particular course including CWTS.

4.      He must obtain an overall average rating as given below to be computed on the basis of units, which shall include all his subjects except CWTS.

Students who complete their courses with the following average while meeting all the above requirements shall receive the corresponding honors on graduation subjects to the approval of the Scholarship and Award Committee:

 

Four/Five – Year Curricula:

            Summa cum Laude – Weighted average academic grade of 1.00 – 1.20

            Magna cum Laude – Weighted average academic grade of 1.21 – 1.40

            Cum Laude – Weighted average academic grade of 1.41 – 1.50

One/Two – Year Curricula:

1.0      to 1.60 With Honors

d.      Academic Excellence Award – An award given to students with weighted average academic grade of 1.00 to 1.50 on their major subjects and are not receive any other scholastic honors.

e.       Special Awards – Awards given to deserving students who showed exemplary service to the school and community. These awards are given subject to approval of the Scholarship and Awards Committee.

f.        Service Awards – This given to a deserving student who shows exemplary service to the school and community.

g.       Leadership Award – This is given to a deserving student who is active in many extra-curricular activities and is a responsible leader in the group he/she is serving in any school and community activity.

h.       Seaman of the Year – This given to deserving seaman students who shows excellent performance upon the recommendation of the Department Head.

i.         Proficiency in Computer Programming – This is given to deserving students who shows excellent performance upon the recommendation of the Department Head.

j.        Distinguished Deck Cadet – This is given to a BSMT student who shows excellent performance in his field upon the recommendation of the Department Head.

k.      Distinguished Engine Cadet – This is given to a BSMarE student who shows excellent performance in his field upon the recommendation of the Department Head.

l.         Athlete of the Year - This is given to a student who shows exemplary performance in the field of sports and who brings honor to the school. The Athletic Director recommends this award.

 

ARTICLE VIII

FEES AND PAYMENTS

 

Section 1. Payment of Fees

a.       FULL PAYMENT. A cash discount of 5% on tuition fees shall be granted to those who pay their tuition and other fees in full upon enrolment.

b.      INSTALLMENT PAYMENT. Payment of fees may be made by installment provided an entrance fee as required be paid upon enrolment and the balance is divided in five (5) installment payable prior to periodic examinations.

c.       During final examination, it is expected that students have settled their financial obligation to the school.

 

Section 2. Fee Adjustment Privileges

A student who withdraws enrolment from any course shall be charged as follows:

                a.   Within the first week of classes – 10% of the total amount due for the term.

                b.   Within the second week of classes – 20% of the total amount due for the term.

    c.   The student will be charged 100% of the total amount due for the term after the second week of classes.

A refund of the amount paid shall be made if a student withdraws during the enrolment period before                the opening of classes except for the entrance fee, which is non-refundable.

 

Section 3. Family Discounts

1.      Members of the same family, i.e. brothers and sisters under one support who are enrolled at ZSMIT are granted the following discounts on tuition fees.:

a.       Two (2) brothers/sisters – only one with the lowest tuition fee gets 10% discount.

b.      Three (3) brothers/sisters – only one with the lowest tuition fee gets 20% discount.

c.       Four (4) brothers/sisters – only one with the lowest tuition fee gets 40% discount.

d.      Five (5) brothers/sisters – only one with the lowest tuition fee gets 100% discount.

2.      Family members of ZSMIT (spouse & children only) faculty and staff get 50% on their total tuition fee.

 

Section 4. Other Discounts

1.      Student Government Coordinating Council Officers

a.       President – 30% on total tuition.

b.      Other officers – 20% on total tuition.

2.      High School Valedictorian – 100% on total tuition fee on the first term.

3.      High School Salutatorian – 50% on total tuition fee on the first term.

4.      Working Scholars – 18 units free tuition.

5.      Anchorian Staffers:

a.       Editor-in-Chief – 30% on total tuition.

b.      Associate/News Editor – 25% on total tuition.

c.       Staffers – 20% on total tuition.

6.      Academic Scholarship:

a.       Full Scholars with Gen. Average of at least 92% with no grade 89% - 100% on total tuition fee.

b.      Half Scholars with Gen. Average of at least 90% with no grade below 86% - 50% on total tuition fee.

 

Section 5. Other Scholarship Programs Accepted

1.      PESFA Scholars (CHED and TESDA)

     2.      AFR Scholars

     3.      Provincial Government Scholars

     4.      Study Now Pay Later Scholars

     5.      City Government Scholars

     6.      CAP Scholars

     7.      NCIP Scholars

 

ARTICLE IX

CODE OF CONDUCT

 

Section 1.

All students are required to wear their IDs from the time of entry into the school campus until departure. Students cannot enter the school premises without pinning their IDs. In case a student loses his ID, he must file an affidavit of loss from any lawyer and secure a second copy at the Registrar’s Office. Tampering of ID is subject to disciplinary action.

 

Section 2.

All Maritime Students must wear their complete uniform. The following schedules for wearing their school uniform are as follows:

a.       Mondays

Type A uniform:

·        Blue shirt and White Pants

b.      Tuesdays

Type B uniform:

·        White shirt and Blue pants.

c.       Wednesday

Free Style.

d.      Thursday

Type C uniform:

·        All Blue.

e.       Friday

Type D uniform:

·        All White.

Note: All uniforms of the day should be worn with complete paraphernalia with head gear.

 

Section 3.

All maritime students are required to have a haircut of 3 by 4 by 1½ in length (3 inches aside and 4 inches at the back and 1½ inch on the top length) all the time. Students who do not comply with the said policy will not be admitted to their classes.

 

Section 4.

Non-maritime male students are also required to wear their uniform as required by their department.

 

Section 5.

All female students must wear the prescribed school uniform. Exemption for not wearing uniform is only granted to:

a.       Married female students.

b.      Practicum and special students.

Permit of Exemption from wearing school uniform can be obtained from the Director of Student Affairs to be presented to the teachers at the beginning of the term.

 

Section 6.

Wearing of earrings by men is strictly prohibited. Any male student caught wearing earrings will be subjected to disciplinary action.

 

Section 7.

Students are not allowed to entertain outsiders and visitors while classes are going on.

 

Section 8.

Any outsider who wants to meet a student because of urgent matters should seek the permission from the DSA Office.

 

Section 9.

Loitering in the corridor during class hours is strictly prohibited; likewise, unnecessary conduct that will disrupt or distract classes is prohibited.

 

Section 10.

Students are not allowed to smoke inside the campus.

 

Section 11.

No student organization may participate in any activities as representative of ZSMIT without the written permission of the Director of the Student Affairs.

 

Section 12.

Notices regarding student activities can be released to the media or any channel of communication only upon approval by the DSA.

 

Section 13.

All students are required to observe cleanliness and sanitation within the school campus and the use all facilities and equipment properly.

 

Section 14.

ZSMIT reserves the right to revoke the environment of any student who does not comply with this code of conduct or who fails to improve one’s behavior.  

 

ARTICLE X

INVESTIGATION OF OFFENSES

 

Section 1.

All offenses committed by students are subject to penalties (please refer to Appendix A). Penalties imposed on erring students may involve reprimand disqualification from further registration or enrolment and from receiving honors or awards at graduation, fines, confiscation of ID, withdrawal of privileges, dropping, suspension, dismissal or expulsion after due hearing, as the case warrants. Prior to the meeting out of penalties to erring students, an investigation shall be conducted by the Investigation Committee composed of the Director of Student Affairs, the Dean of the Department to which the student belongs. In case any member of the committee is not acceptable to parties concerned, he may be replaced at the discretion of the chairman. In case the chairman is not acceptable, a representative from CHED may be invited as the chairman.

 

Section 2.

The Director of Student Affairs takes overall charge of student discipline and refers serious offenses to the Investigation Committee for disposition. The Director of Student Affairs with help of the Guidance Counselor will conduct a preliminary investigation. The result of this investigation will be recorded.

 

Section 3.

Upon the confirmation of the details stated in the report, the Director of the Student Affairs shall schedule an investigation within five (5) days from the date of commission of offense. The schedule of the meeting is set by the DSA.

 

Section 4.

The recommendation of the Investigation Committee will be submitted to the President for final review and decision within two weeks from the date of final meeting. The President shall have to issue the final decision within two weeks after the recommendation has been submitted.

 

Section 5. Categories of Administrative Penalties

The three (3) categories of disciplinary administrative sanctions for serious offenses or violation of school rules and regulations, which may be applied for erring students, are:

1.      SuspensionA penalty in which the school will deprive an erring student of attendance in class for a period not exceeding twenty percent (20%) of the prescribed class days for the school term.

2.      Preventive Suspension A student under investigation of a case involving the penalty of expulsion may preventively suspended from entering the school campus if the evidence of guilt is strong and the Judicial Committee is morally convinced that the continued stay of the student during the period of the investigation constitutes a distraction to the normal operation of the school or poses risk or danger to the life or persons and property of the school.

3.      Exclusion – A penalty in which the school is allowed to exclude or drop the name of the erring student from the school rules for being undesirable and transfer credentials immediately issued. A summary investigation shall have been conducted and no prior approval by the department is required in the imposition of the penalty.

4.      Expulsion An extreme penalty on erring students consisting of expulsion from admission to any public or private schools in the Philippines and which requires the prior approval of the Secretary of Education.

Expulsion is usually considered proper punishment for the following serious offense:

·        Gross misconduct

·        Dishonesty

·        Hazing

·        Carrying deadly weapons

·        Immorality

·        Selling and/or possessing of prohibited drugs

·        Drug dependency

·        Drunkenness hooliganism

·        Vandalism

·        Assaulting fellow students and school personnel initiating or leading illegal strikes or similar concerted activities resulting in the stoppage of classes.

·        Preventing and threatening any student or school personnel from entering the school premises or attending classes or discharging their duties.

·        Forging or tampering of school records or school forms.

·        Securing or using forged school records, forms and documents.

 

ARTICLE XI

INSTRUCTIONAL SUPPORT UNITS

 

  1. REGISTRAR’S OFFICE

The Office of the Registrar coordinates and controls the student registration, transfer, graduation, etc. Its primary task is the upgrading and safekeeping of the students’ records as well as the vital documents and records of the school and for the maintenance of such records with strict confidentiality. It is also primarily responsible in admission, transfer and evaluation of subjects and units, loads and sequence of subject, etc. Inquiries on admission, subject offerings and other tasks pertaining to students’ enrolment and other valuable documents are handled by this office. Issuance of student I.D is also from this office.

 

a.      RECORD SECTION

In order to carry out its function effectively, the Record Section serves as the branch of Registrar’s Office. Its tasks are: the transfer of credentials, issuance of transcript of records, verification of academic status of students. It is also responsible for the safekeeping of all students’ records and other vital records. The Office of the Registrar coordinates with the VP for Academic Affairs and Department Heads regarding the activities of the students, offering of new courses approved by CHED and TESDA, etc. Students who wish to verify their academic records are welcome to see the personnel of this office.

 

  1. VICE PRESIDENT FOR ACADEMIC AFFAIRS

The Board of Trustees appoints the Vice President for Academic Affairs upon the recommendation of the President. She reports directly to the President. The Vice President for Academic Affairs shall:

    1. Take care mainly of the academic welfare of the school community.
    2. Implement policy decision originating from the Board of Trustees regarding the academic standards.
    3. Direct and advise the faculty through the Deans in their program of studies for students.
    4. Maintain direct working relationship with the different offices and committees for the implementation of academic policies and programs namely: Student Affairs, Registrar, College and Departments, Guidance, Admission, Library, Deans of undergraduate levels and Heads.
    5. Relate to pertinent offices of the Department of Education, Commission on Higher Education and the Department of Foreign Affairs regarding special students.
    6. Act as the Director of Summer Program.
    7. Provide required data and information for special reports.
    8. Plan, execute and implement both students and faculty development program
    9. Act as Chairperson in Scholarship Committee.

 

  1. LIBRARY

As an information resource center, the ZSMIT library serves the information needs of the school community.

            a. LIBRARY SERVICES:

            Monday to Friday         8:00 – 12:00 A.M

                                                1:00 – 5:00 P.M

b.      LIBRARY BORROWER’S CARD

a.      New Student:

1. Present your validated copy of enrolment slip to the librarian/library Incharge.

2.      Pay five pesos (P5.00) to the Accounting Office.

3.      Present receipts to the librarian/library Incharge.

4.      Submit 2 copies of a 1x1 ID pictures.

5.      Fill up the information forms legibly.

 

b.      Old Students:

1.      Present your validated copy of enrolment slip.

    2.      Claim your surrendered Borrower’s Card at the designated section of the library.

 

c.       Lost/Destroyed Borrower’s Card:

1.      Present your validated copy of enrolment slip.

2.      Submit one copy ID picture.

3.      Pay twenty pesos (P20.00) to the Accounting Office.

4.      Present the receipt to the Librarian/Library Incharge.

5.      Present an affidavit of loss issued by your Dean or the VPAA.

6.      Surrender your destroyed Borrower’s Card before new card will be issued.

All Library Borrower’s Card will be surrendered at the end of the semester & will be claimed as soon as valid enrolment is presented.

c.       GENERAL BORROWING REGULATIONS:

a.      Students:

1.      Students must present their valid Borrower’s Card to withdraw the needed materials in the library.

2.      Students must secure a guarantor from the instructor or any staff in the community of ZSMIT before he/she will be entitled to borrow any library materials.

3.      Borrowing privileges are not transferable & must be exercised personally.

4.      All materials checked out are subject to recall immediately if needed for reserved purposes.

5.      Borrower is responsible for the materials checked out until it is returned to the library.

6.      Only two (2) books at a time are allowed for each borrower.

7.      Library clearance will only be issued to students upon returning all borrowed books.

 

b.      Faculty:

1.      Faculty/Staff must present their valid & approved teaching loads to the Librarian/Library Incharge before he/she will be allowed to borrow the materials needed.

2.      Borrowing privileges are not transferable & must be exercised personally.

3.      Faculty borrower is allowed to ten (10) books only a semester for their teaching loads.

4.      For extra reading materials, teachers or staffs are allowed to borrow but they are subject to library policies implemented to all library users.

5.      Faculty and Staff with cleared accounts in the materials they borrow until they have returned them to the library.

6.      Only faculty and staff with cleared accounts in the library are allowed to borrow other material especially on books.

7.      Any faculty who losses a book is required to pay the same title and author. If book is not available, he/she will be charged the amount equivalent to the present price plus the bill of lading which is one hundred pesos (P100.00) per book.

 

d.      LOAN PERIODS

a.      Circulation

1.      Books checked-out allowed for three (3) days only and must be returned on the date specified by the librarian. It may be renewed if there is no prior demand from other borrowers.

2.      All books borrowed must be presented personally by the borrower to the circulation desk for renewal.

3.      Renewal of borrowed books is allowed for two (2) consecutive terms only.

 

b.      Reserved Books

These are reserved by the faculty for student’s use.

1.      Reserved books are to be borrowed within the premises of the library only.

2.      Borrowers must present their borrower’s card to the Reserved Incharge in borrowing books from this section.

3.      Complete and proper uniform is required to utilize the library materials.

4.      Materials at this section can be borrowed for one (1) hour only and can be renewed if there is no demand from other clients.

5.      Use of other library borrower’s card is not allowed.

 

e.      OVERDUE BOOKS AND FINES

a.      Circulation Books

1.      A fine of ten pesos (P10.00) per day, per book is charged to delinquent borrowers including Holidays and Sundays.

2.      For browsing books, a fine of five pesos (P5.00) per day per item is imposed if failed to return the books with the specified date.

3.      For reserved books, a fine of ten pesos (P10.00) every hour including Saturdays and Sundays is charged to students who fail to return the books borrowed from the reserved section on the specified time.

4.      Failure to return an overdue book recalled for another borrower will result to a fine of twenty five pesos (P25.00) per day per item.

5.       All payment will be done at the Accounting Office. Receipt must be presented before clearance will be given.

6.      Borrower’s card will be withheld if failed to pay the overdue charge.

 

f.        LOST OR DAMAGED BOOKS

a.      Lost or damaged books must be paid or replaced by the borrower within ten (10) days. Borrower’s account will be forwarded to the Accounting Office if he/she fails to pay after the given due date.

b.      Replacement Charges for Lost Books. Lost book in print current cost of the book plus fifty pesos (P50.00) processing fee.

c.       Lost Book out of Print. Cost reproduction is at twenty pesos (P20.00) per page plus fifty pesos (P50.00) processing fee.

d.      If the book is destroyed, the cost of the repair is charged. If repairable, the price of the damaged book is charged.

e.      Borrower may replace lost and damage with a copy acceptance to the library plus processing fee of fifty pesos (P50.00).

 

g.      LIBRARY DISCIPLINE

a.      Wearing of school ID before entering the library is required. ID is non-transferable. Anybody caught using others’ ID and Library Card is subject to disciplinary action which is suspension from borrowing books and other materials.

b.      Students must present their library card when borrowing books and other library materials.

c.       Female students must wear their proper uniforms in entering the library except free day.

d.      Wearing slippers, sando, t-shirt, and spaghetti is discouraged in entering the library.

e.      Making projects and other vocational assignment are not allowed in the library.

f.        Library book should be handled properly. Tearing or spoiling the pages of the book is punishable under the major sanctions.

g.      Inquiries concerning lost and found articles in the library should be made at the checker’s desk. The library is not responsible for the losses of personal belongings inside the library.

h.      Smoking, eating, and loitering are strictly prohibited.

i.        Bags, umbrellas, and envelopes should be left at the checker’s counter desk.

j.        Lovers are discouraged to meet in the library the place is intended for study and research.

k.      Loud and unnecessary conversations should be minimized so as not to destruct the attention of other users.

 

ARTICLE XII

SERVICE SUPPORT UNITS

 

  1. ELECTRONIC DATA PROCESSING (EDP)

The EDP Office performs data processing by electronic digital computers. It exists because of the large volume of tasks being confronted by different key offices (Accounting, Registrar, etc.). It also provides assistance especially with regard to the student’s information record like the profile of the students, account information (due balances), schedule of classes, grades, etc. This office also practices the interconnection of all key offices so that information pertaining to the student as well as with the employees should be at stake. EDP Office uses wide array of computers in order to make things faster convenient and accurate in a less given number of time.

  1. HEALTH SERVICES

Clinic Hours:

                  Monday to Friday         8:00 – 12:00A.M

                                                      1:00 – 5:00 P.M

  1. Only bonafide ZSMIT students can avail of the services of the clinic.

a.       Medicine

b.      Counseling of students who have health problems including emotional health problems.

c.       Care for injuries and of emergency or continuing illness.

d.      Dispensary services such as first aid medicines and wound dressing.

e.       Health monitoring.

  1. An annual physical and dental examination shall be conducted on a schedule after which a medical certificate can be issued per students’ request.
  2. Governing examination for vision will be conducted during enrolment period for BSMT.
  3. The office will issue Absence Slip (provided) following the office procedure.
  4. The office also provides referral system to other agencies.
  5. Health Education will be conducted as scheduled and per students’ request.

 

  1. GUIDANCE OFFICE

The Guidance Office is committed to facilitate the personal development. The needed healthy atmosphere, and privacy are affordable.

The following services can be availed by the students:

    1. Counseling is when students open-up their problems and seek assistance in looking for better solutions. The following are types of counseling:

a.       Crises intervention/person-to-person counseling.

b.      Career and vocational counseling.

c.       Peer counseling.

    1. Academic Follow-up. Parents are also welcomed to visit and follow-up the academic performance of their sons and daughters.
    2. Seminars and Workshop. Student/teachers and even the administration that plan to hold seminars may ask the assistance and support of the guidance counselor for its speaker and other important things helpful to the activity. Although, this is per arrangement basis, they can always seek the assistance to the guidance counselor.

The following seminars/workshops maybe limited to:

·        Symposiums.

·        Leadership Training Seminar.

·        Values Seminar.

·        Retreat/Recollection.

    1. Admission Slips. Students who are absent from their respective classes are required to secure an admission slip to the Guidance Office. They can secure the admission slip by:

a.       Submitting a medical certificate if admitted to the hospital. If not, a letter duly signed by the parents or guardian shall be passes to the school nurse before going to the Guidance Office for the admission slip.

b.      For late payment (securing permit for special exam), present the permit to the guidance counselor for its issuance.

    1. I.Q Exams. Giving psychological exams which are afforded to students. The following exams available in the office are:

a.       I.Q Exam

b.      Aptitude Test

c.       Personality Test

 

  1. OFFICE OF THE SHIPBOARD TRAINING DIRECTOR

The Office of the Shipboard Training Director is directly concerned with the shipboard training activities of students enrolled in Maritime Program.

            CODE OF CONDUCT WHILE ON SHIPBOARD TRAINING

The code refers to conduct in situation other than emergencies. It refers to the need for good discipline. Its trainees are to have happy and satisfactory relationship in the confined environment of a ship, and emphasize to improve individual conduct rather than a means to impose sanctions. It goes on to make point that in an emergency or other situation in which the safety of the ship or persons on board is at stakes the Master, Officer and Escorts are entitled to immediate an unquestioned obedience or orders. Failure to comply any of the conduct would be considered one of the most serious breaches of the code, which would lead dismissal from the training.

 

The Code then refers to conduct in situation other than emergencies and sets out some general rules under the following:

a.       Punctuality is very important for the efficient operation of a ship. When there are many watch keepers, failure to be punctual put an unfair workload on others and causes resentment. Joining a ship on time and returning from shore leave at the proper time is important as otherwise the ship may be delayed with serious consequence.

b.      The possession or distribution of drugs is contrary to laws as well as the code and any seafarer involved would be liable to dismissal from the ship and the institution.

c.       Excessive drinking is a danger and a hazard to the drinker and everyone on board. Rules about drinking on board should be strictly adhered to.

d.      Bringing unauthorized persons on board is an offence. Ship company and port rules must be adhered to.

e.       Deadly weapons must not be brought on board.

f.        Every member of the ship’s company should carry out his duties willingly and to the rest of his ability. Reasonable commands and instructions must be obeyed.

g.       As the ship is the seafarer’s home as well as place for work, for the duration of the voyage, accommodation and other facilities should be treated with proper respect.

h.       Anti-social behavior is a breach of the code. This could mean being a nuisance to others, excessive drinking causing excessive noise, use of abusive language, aggressive attitude and offensive personal habits.

Paragraph 1. Gross Misconduct

The then lists seventeen offenses which may be described as gross misconduct. If the Master, Officer and Escorts are reasonably satisfied that one of these offenses has been committed the seafarer may be dismissed at the end of the voyage. The offenses are as follows:

a.       Assault

b.      Willful damage to ship or any property on board.

c.       Theft or possession of stolen property.

d.      Possession of deadly weapons.

e.       Persistent or willful failure to perform duty.

f.        Unlawful possession or distribution of drugs.

g.       Conduct endangering the ship or persons on board.

h.       Combination with others at sea to impede the progress of the voyage or navigation of the ship.

i.         Disobedience of orders relating to the safety of the ship or any person on board.

j.        To be asleep on duty or fail to remain on duty if such conduct would prejudice the safety of the ship or any person on board.

k.      Incapacity through influence of liquor or prohibited drugs to carry out duty to the safety of the ship or any person on board.

l.         Smoking of naked light or an unapproved electric torch in any part of a ship and carrying dangerous cargo or stores where smoking or the use of naked light or unapproved torches is prohibited.

m.     Intimidation, coercion and interference with the work of other persons on board.

n.       Behavior which seriously detracts from the social well being of any other person on board.

o.      Behavior which seriously detracts from the safe and efficient working of the ship.

p.      Repeated commissions of breaches of a lesser degree listed in paragraph 3 after warning have been given in accordance with the procedures in paragraph 2. and

q.      Causing or permitting unauthorized persons to be on board the ship while it is at sea.

 

Paragraph 2. Procedures

This describes how breaches of a lesser degree may be dealt with as follows:

a.       Informal warning administered at an appropriate level lower than that of the Master.

b.      Formal warning by the head of the department which will be suitably recorded.

c.       Formal warning by the Master recorded in the ship’s official logbook.

d.      Written reprimands administered by the Master and recorded in the ship’s official logbook.

When an offender is warned, he is told that further breaches of the code could result in more serious sanctions.

 

            Paragraph 3. Breaches of the Lesser Degree

Offenses for which action prescribed in paragraph 2 would be appropriate are as follows:

a.